Glossary on the Slovenian ADC system

Definition

"Architecture for the people" - The architectural policy of Slovenia defines the public interest in the field of architecture, which comprises a higher quality of life and the living environment, and the introduction of sustainable development, social cohesion and cultural identity. It is facilitated by architectural, landscape architecture, urban and spatial planning, and the creation of interiors by considering space as a limited asset, including the conservation of the environment and cultural heritage. The Architectural Policy has four basic objectives: • good architecture • smart growth • sustainable development • inclusive architecture

Definition

An architectural competition is a competition whose main subject is the design of a building or group of buildings.

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Competition

Definition

The author is the natural person who created the copyrighted work (Article 10 of Copyright Act). Where the copyright holder is a legal person, it must designate a natural person, the author of the solution in the competition entry.

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CompetitorsCopyright

Definition

Copyright is governed by the Copyright Act. We distinguish between moral and material copyrights. The moral always and in any case remain with the author, and the material ones can be sold by the author against remuneration. Article 53 of the Rules on Public Competitions stipulates that the copyright of finishing (i.e. the right to further design of the competition proposal) may pass to the competition contracting authority only if the author has signed a contract with the contracting authority for the preparation of project documentation. This means that the contracting authority may not require the author to purchase material copyrights for further development of the project documentation if he does not at the same time instruct him to prepare the project documentation. Public clients comply with this rule, but private clients do not always respect it. The provisions concerning material copyrights are set out in the competition rules.

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AuthorOriginal authorship workAuthor's statementCompensation for the purchase of copyright

Definition

Gross gross value means that those amounts for prizes, awards and recognitions include all taxes and contributions, including any VAT.

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Prize and compensation fund

Definition

The time for the preparation of the entries lasts from the publication of the competition to the deadline for submission.

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Submission of competition entries

Definition

The timeline of the competition, which forms an integral part of the competition requirements, lists all the essential deadlines for the competition: the deadline for questions and answers, the date of any visit to the site and colloquium, the deadline for submitting the competition entries, the estimated decision deadline of the jury and the planned deadline for the exhibition.

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Decision on the start of the competitionCompetition timeline - Competition deadlinesQuestions and answersGuided site visit and ColloquiumSubmission deadlineTime to produce competition solutionsTimelinessDecision of the jury - determination of prizes and awardsExhibition of competition entries

Definition

The timeline of the competition is part of the document Competition Rules. It defines all important deadlines for the competition: the date of the organised tour, the deadline for substantive questions and answers, the deadline for formal questions and answers, the deadline for submitting competition entries, the estimated deadline for deciding on the outcome of the competition and the estimated deadline for the exhibition. In the event that the deadline for the submission of competition entries is extended, all other deadlines are extended accordingly.

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competition timelineDecision on the start of the competitionQuestions and answersGuided site visit and ColloquiumSubmission deadlineTime to produce competition solutionsTimelinessDecision of the jury - determination of prizes and awardsExhibition of competition entries

Definition

The members of the contracting authority - client shall be appointed by the client to represent his interests in the competition procedure. They approve the competition material, prepare answers to substantive questions and evaluate the entries. The client appoints a majority of its members to the jury, and at least one of the members must have an appropriate professional education, since the profession must also have a majority in the jury. Members of the client with professional education also participate in the writing of the final report. If a vote takes place, the absent member of the client may be replaced by an appointed deputy member of the client.

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Jury

Definition

Members appointed by the profession (e.g. the chamber if it participates in the organisation of the competition) approve the competition material, prepare answers to substantive questions, evaluate the entries and prepare a final evaluation report to substantiate the order of the winners, award winners and the rest of the entries. Professional members must have appropriate professional education and experience. In the jury, the majority of members of the jury must be professional, i.e. at least one of the members of the client is also appropriately professionally qualified. Members of the profession are committed to professional work and to protecting the public interest in the field of space or the subject matter of the competition. If voting takes place, the absent member of the profession may be replaced by an appointed deputy member of the profession.

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Jury

Definition

In the event of a uniform quality of several competition reports, where the order of winners cannot be determined, the jury may invite the selected candidates to complete the competition report, for which additional funds are provided to cover the completion costs. In such a case, the evaluation committee shall make recommendations for completion for each competition entry selected. The completed competition entries are evaluated by the same evaluation committee, within the same evaluation criteria. Completition takes place under the protocol of anonymity.

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Evaluation

Definition

Competition documentation: Competition documentation constitutes of all documents relating to the competition and is divided into four chapters: A_ the Competition Rules, B_ the Competition Brief, C_ Competition Basis and D_ Competition Appendices. The A_ competition rules describe the conditions of participation, the deadlines, the required content of the solution and the evaluation criteria, as well as an indicative forecast of the requirements for the production of project documentation (content of works, deadlines and financial requirements, e.g. insurance and guarantees), which will be the subject of a separate procedure after the conclusion of the competition. The competition brief describes all the requirements related to the content of the solution. Competition basis are files in which the competitor draws and fills in his solution (e.g. geodetic image, surface spreadsheet and investment assessment), while appendices are documents that help to understand a problem (e.g. extracts of spatial documents, special standards, rules, etc.), i.e. complementary material. The Rules on competitions use the term competition documents (Article 38), while the Public Procurement Act talks about the technical specifications of the tender (Point 23 in 1 Section of Article 2).

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Competition rules_ ACompetition brief_ BCompetition basis _ CCompetition appendices _ DQuality of the competition documentation

Definition

Competition tender documentation means all documents submitted by the competitor or business entity during the competition procedure. The competition tender documents shall consist of a competition entry and supporting tender documents, of which the offer is also a part.

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Competition entryModelAccompanying tender documentation

Definition

After the start of the competition, it is possible to supplement the tender material through the public announcement of supplements on the public procurement portal or the client's or organizer's portal. In the event that the essential provisions of the competition are changed (e.g. a change of members of the evaluation commission or new essential program requirements), the deadline for submitting solutions must be extended by the already expired tender period.

Definition

Electronic communication within the framework of the competition takes place via electronic media: web portals, webmail and using audio-visual devices. Communication between the competitors and the client takes place exclusively through the web portal. Internal communication between the organizer, client, members and helpers of the jury takes place via e-mail and audio-visual devices. Electronic communication is mainly used for administrative purposes (e.g. confirmation of minutes, notification), and the evaluation of the entries takes place live, except in exceptional circumstances. Internal competition communication is possible only between persons who are part of the competition personal and have signed a confidentiality declaration.

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Communication between the client and competitors

Definition

A competition may be organised as one, two or more stage competitions. In the case of a single-stage competition, the entire competition process is carried out in a single stage. In the case of a two-stage competition, the first stage is, as a rule, an idea competition followed by a project competition, or an urban planning competition followed by a project competition for the selected part, or a project competition organised in two stages. In the latter, in the first stage, only a conceptual sketch of the solution proposal is submitted, while in the second stage, the selected solutions are elaborated on more precisely. The number of competition levels shall be defined in the competition rules. Most open competitions are single-stage.

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Competition

Definition

Formal questions are questions relating to the procedure of the competition or to the content defined in the parts of the competition documentation marked with A_ competition rules, or questions relating to the form or technical characteristics of drawings of the competition entries.

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Communication between the client and competitorsQuestions and answers

Definition

As a rule, determining the order of solutions received is carried out through discussion, unanimously, that is, without a vote. If this is not possible, the evaluation is carried out by vote. Only members of the jury vote and deputies do not vote. If one of the members is missing during the vote, he or she shall be replaced by an appropriate deputy. A change in the value of prizes and awards may only be made by unanimous vote.

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Evaluation

Definition

Business entity (Point 6 of Paragraph 1 of Article 2 of ZJN-3) in the competitor’s team is the one who submits the accompanying tender documentation, and is the one who, in accordance with the Public Procurement Act, acts as a candidate or tenderer (Paragraphs 7 and 8 of Article 2 of ZJN-3). In the Building Act, the word designer is used for this same business entity. The designer (or business entity) is thus a legal or natural person who, as a participant in the construction of buildings, prepares project documentation and fulfils the conditions for the entire duration of the contractual relationship under the law governing architectural and engineering activities (Article 3 of GZ-2).

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Competitors

Definition

Idea competition is the process in which the following is sought: 1. basic directions and ideas, or ideas about spatial arrangements and objects; 2. new systemic ideas, such as a new typology of construction, new types of urban equipment and other solutions that are not tied to only one location, or 3. The most suitable solution for creating a spatial planning design. The idea competition does not result in the award of the design service, but it is possible to purchase copyrights for the use of the submitted idea. As a rule, design competitions are not required by law, so in practice there are relatively few of them.

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Competition

Definition

Part of the accompanying documentation submitted by the competitor is also an informative design offer made by the competitor on the basis of the essential requirements of the contracting authority – client regarding the design documentation specified in the competition rules, e.g.: scope of works, deadlines for the production of individual phases of project documentation, documentation obtained by the client (e.g. surveying image, geomechanical report), financial collateral requirements for good performance, requirements regarding the amount of design liability insurance, provisions for the transfer of copyright, etc. The informative offer shall be signed and stamped by the business entity of the competitor and placed in a sealed envelope to preserve anonymity. The amount of the informative offer, without the names of the competitors, is also indicated in the solution folder, so the client is already informed about it during the evaluation, but the amount should not be one of the evaluation criteria. In the event that the competitor is one of the winners his informative offer is the starting point for negotiations for the signing of the design contract (once the competition has been completed).

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Accompanying tender documentation

Definition

A service is work done for someone, usually for a fee. An intellectual service is work that is done in a rational sphere and the result of which is not necessarily a physical product. Design services are among creative intellectual services. These are services the essential feature of which is the diversity of possible approaches and therefore final solutions and the detailed content or end result cannot be precisely defined in advance.

Definition

When submitting the competition entry, the author or the author's group also submits the author's statement. In the statement, the authors confirm that the submitted entry represents their original copyrighted work, that the authors own copyrights and that their work is not encumbered by copyrights of third parties.

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AuthorOriginal authorship workCompensation for the purchase of copyright

Definition

For clients, the greatest added value of the competition is the possibility of choosing between several quality solutions. The vast majority of contracting authorities (91%) consider architectural competition to be the preferred form of procuring architectural services.

Definition

If negotiations are conducted in accordance with the Public Procurement Act, before conducting negotiations, the winner must provide the client with evidence proving that there are no grounds for exclusion, e.g. impunity, absence of tax claims (Public Procurement Act, Article 75). If the competitor fails to meet these requirements, he shall be excluded from further negotiations and the client shall invite the next top-ranked award recipient to negotiate, provided that cascading promotion is specified in the competition conditions.

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Signing the design contract

Definition

Admissible competition tender documentation, i.e. the applicant's solution with the accompanying tender documents, must meet all previous exclusion conditions set out in the competition rules (e.g. timeliness of arrival, anonymity, presence of all essential components) as well as all exclusion conditions of the subsequent test (e.g. lead author is registered in the ZAPS directory, the business entity is registered for design, authors participate in only one authoring group, the references of the competitor are adequate, there is no conflict of interest between the competitors and the evaluation committee and their helpers). If the conditions are not met, this means the automatic exclusion of the entry from the evaluation (preliminary test) or the subsequent exclusion of an entry with the loss of a prize, recognition or compensation (subsequent test). If the competition takes place within the framework of a public contract, point 29 of paragraph 1 of Article 2 of the PPA ZJN-3 is also taken into account regarding the "admissibility". As a general rule, deviations from the programme guidelines of the client are not defined as exclusion conditions. In terms of the programme, the entries are evaluated by the evaluation committee (jury) following the evaluation criteria.

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Difference between criteria for evaluation and compulsory conditionsPreliminary and subsequent testEvaluation criteria

Definition

The original copyrighted work is the own creation of the author or group of authors, which does not interfere with the copyright of third parties on pre-existing architectural solutions. In the event that the competitor has participated in pre-competition activities (e.g. programme and spatial checks at the location of the competition), their submitted entry must be different to the extent that both solutions cannot be linked by copyright.

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AuthorAuthor's statementCompensation for the purchase of copyright

Definition

In accordance with Article 9 of the Public Procurement Act, public competition contracting authorities – public clients are all state bodies, all municipalities and other bodies governed by public law. Contracting authorities must respect the obligation to conduct a competition where the conditions laid down in the Public Procurement Act (Article 100) are fulfilled. When conducting the competition, they also take into account the provisions of the Rules on competitions.

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ClientEntities participating in the competitionPrivate clientClient - user

Definition

The language of the Slovenian competition is Slovenian. Exceptionally, the contracting authority may authorise the submission of individual elements of the competition also in a foreign language. In the event that the client wishes more international participation, the tender documentation may also be published in English.

Definition

Good architecture is sustainable quality, which means that it is useful, safe, healthy, environmentally friendly, well-designed, inclusive and economical. Such architecture facilitates the quality of life for residents, and it results in well-being and motivation. Architecture and space significantly affect the shaping of a person’s identity and creativity in society. The quality of the built environment has a key infl uence on the process of a person’s idenfication with the society they belong to, whereby other architectural aspects – functional aspects, design, requirements for comfort and health, and the inclusion of cultural heritage – also play an important role in addition to urban and landscape integration in space.

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Baukultur

Definition

If stipulated in the competition rules, prize recipients will be invited to negotiate a contract for the production of project documentation in cascading order, taking into account the final report of the jury. So, first, the winner of the first prize, and if the negotiations with him fail, forward in descending order of the prizes. If negotiations are conducted in accordance with the Public Procurement Act, before conducting negotiations, the winner must provide the client with evidence proving that there are no grounds for exclusion, e.g. impunity, absence of tax claims (Public Procurement Act, Article 75). If the competitor fails to meet these requirements, he shall be excluded from further negotiations and the client shall invite the next top-ranked prize recipient to negotiate.

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Signing the design contract

Definition

Communication between the client and the competitors takes place exclusively through the public procurement portal (if it is a public client) or through the web portal of the client or organizer (if it is a private client). All competition communication adheres to the anonymity protocol. Individual communication between the competitors and the members of the jury or helpers is prohibited.

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Public procurement portalPrinciple of anonimity of competitorsQuestions and answersElectronic communicationGuided site visit and Colloquium

Definition

The competition rules define situations that constitute conflicts of interest (kinship, capital connections, etc.). It is particularly challenging to define conflicts of interest for lecturers at faculties, who often participate in juries (evaluation committees) and as competitors. If the competitors have a conflict of interest with the client, competition organiser, jury members, or jury helpers, they may not participate in the competition. Conflicts of interest are checked after the evaluation is completed through the names of the competitors and statements by the members and staff of the jury.

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Preliminary and subsequent test

Definition

The landscape architecture competition is a competition whose main subject is landscaping.

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Competition

Definition

When the Chamber does not participate in the execution of the competition, the ZAPS assesses the compliance of the competition with the regulations and rules of the profession in the "traffic light" section so that the competitors can obtain full information about the conditions of the competition and learn about the possible consequences. The Chamber advises members against participating in problematic competitions but does not prohibit it.

Definition

All information relating to a competition must be clear, precise, smart and comprehensive enough to allow the widest range of potential candidates to understand the competition requirements. Quality preparation of the competition documentation is essential for the success of the competition and the implementation of the project.

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Competition documentation

Definition

Kadar se zahteva oddaja makete, so običajno vnaprej predpisana njena oblika, merilo in izgled (npr. v celoti bele barve, izdelana iz poljubnih materialov). Naročnik oziroma organizator običajno pripravita širšo maketo okolice, v katero se potem vlaga natečajnikova maketa. Rok za oddajo makete je običajno en teden po oddaji ostalega natečajnega gradiva.

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Documentation submitted by the competitor - Competition tender documentation

Definition

In accordance with EU legislation, any open competition tendered in Slovenia is open to all interested participants from the EU who meet the tender specifications. In the event that the client wishes more international participation, the tender documentation is also published in English.

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Competition

Definition

The threshold values for tender publications are defined in Article 22 of the Public Procurement Act. The threshold for publication on the Slovenian public procurement portal for the design competition is 50,000 EUR excluding VAT. The threshold for publication on the EU public procurement portal is 134 000 excluding VAT for a project design competition. The threshold for the mandatory implementation of the public design competition is defined in Article 100 of the ZJN-3 and applies to: 1. design of facilities for sports, recreation and leisure, if the investment value exceeds EUR 500,000 excluding VAT, 2. for the design of buildings, if the investment value exceeds EUR 2,500,000 excluding VAT, and 3. if the spatial arrangements where the intended use changes exceed 5 hectares. (Source: Public Procurement Act, retrieved: 26.9.2023)

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Legislative framework of competitions

Definition

The evaluation criteria are the criteria on the basis of which the evaluation committee (jury) objectively assesses the competition entries and selects the professionally most appropriate solutions (prizes and awards) (Rules on open competitions, Article 41). They are given descriptively and arranged in descending importance, from the most important to the least important. Since architecture is complex, mathematical assessment methods (such as scoring criteria) are not suitable. The evaluation criteria are not changed after the announcement of the competition, but in exceptional circumstances this is possible, with the simultaneous extension of the competition for the time already elapsed (modification of the essential provisions of the competition).

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Evaluation

Definition

The conduct of design contests is subject to the general principles of public procurement as set out in the Public Procurement Act and to the specific principles of conduct of contests as set out in the Competition Regulations: 1. the principle of competition between competitors, 2. the principle of equality of competitors, 3. the principle of anonymity of competitors, 4. the principle of professionalism, independence and impartiality of the jury, 5. principle of publicity.

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Public Procurement Law (PPA)Principle of competition between competitorsPrinciple of equality of competitorsPrinciple of anonimity of competitorsPrinciple of professionalism, independence and impartiality of the juryPrinciple of publicity

Definition

Anonymity is one of the principles of competitions laid down in the Rules on open competitions and means that throughout the evaluation of entries the protection of data that could reveal who the author or competitor or business entity is, must be ensured (Rules on open competitions, Article 3; ZJN-3, Article 104). Anonymity is therefore defined as a condition in the competition, and violation of anonymity (in physical or electronically submitted material) means automatic exclusion of the entry. Where references are prerequisite for participation in a competition (such as the first phase or pre-phase of the competition), the adequacy of the references due to the anonymity requirement is reviewed by a special expert committee in which there are no members or staff of the jury.

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Principles of conducting competitionsCommunication between the client and competitorscoding

Definition

Where the principle of equality of competitors applies, the same information must be accessible to all competitors, all competitors must be subject to the same time limit for the submission of the competition entries and all works must be evaluated by the same, pre-published evaluation committee (jury) in such a way that each person participating in the competition is guaranteed a professional, objective and impartial evaluation of his or her competition entry.

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Principles of conducting competitions

Definition

The principle of publicity implies that everyone entitled to take part in an open competition has the right to obtain competition materials and that the notice of open competition and its results must be made public.

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Principles of conducting competitions

Definition

Where the principle of competition between competitors applies, the client may not restrict possible competitors by applying restrictive procedures different from those laid down in the Rules on open competitions or by applying discriminatory criteria.

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Principles of conducting competitions

Definition

The principle of professionalism, independence and impartiality of the jury means that the majority of members of the jury must be composed of individuals who are experts in the field for which the competition is prepared and conducted, that the client may not influence in any way the decision-making of the jury and that its members must evaluate the entries impartially and in accordance with the rules of the profession to which they belong.

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Principles of conducting competitions

Definition

Material copyrights can be sold by the author to a third party and for this he receives compensation for the purchase of material copyrights. Article 53 of the Rules on public competitions stipulates that the copyright of finishing (i.e. the right to further design of the competition proposal) may pass to the competition client only if the author has signed a contract with the client for the preparation of project documentation. Nevertheless, the applicant may voluntarily decide to divest material copyrights to the client, or such a request is part of private competitions that do not follow the Rules on competitions.

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AuthorOriginal authorship workAuthor's statement

Definition

The prize is awarded to the candidates who have submitted the most professionally appropriate competition entries. In accordance with the Rules on competitions, three cash prizes are announced. The jury has the right to reallocate the prize pool, provided that the decision is taken unanimously. Under the Public Procurement Act, the recipient of the prize may compete for the signing of the contract, taking into account the order of the winners. The prize will be paid to the applicant after the competition has ended, regardless of whether they will produce the project documentation or not.

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Prize and compensation fund

Definition

The prize pool consists of three cash prizes and three equivalent awards. The amount of the prize pool is determined on the basis of the amount of investment and the complexity of the competition task.

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Prize and compensation fund

Definition

The prize compensation fund consists of a prize fund and a compensation fund. The total cost of the prize pool is defined in the Rules on competitions as at least 50% of the total competition costs.

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Prize money sumPrize moneyAwardCompensation - Compensation fundGross gross value

Definition

The client appoints deputy members of the client and the profession (e.g. chamber) appoints a deputy member of the profession. The deputy member shall be equivalent in rights and obligations to a member of the jury, except that he or she shall not have the right to vote in the event of a vote. Where a member is absent from voting, he may be replaced by a deputy member. The client's members are replaced by the appointed deputy of the client, while professional members are replaced by an appointed deputy of the profession.

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Jury

Definition

The vice-president of the jury is appointed from among the members of the client. It makes sense for the vice-president to be one of the client’s members with professional expertise. He replaces the president in his absence and must therefore chair meetings and make the jury operational.

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Jury

Definition

The client of a competition is the legal or natural person who commissions and finances the execution of a competition. In accordance with the Rules on competitions, the client has a majority in the jury. Sometimes future users of the building that is the subject of the competition also participate in the jury, on the side of the client. Competition clients may be public or private persons.

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Entities participating in the competitionPublic clientPrivate clientClient - user

Definition

It is desirable that the user of the object that is the subject of the competition also participates in the competition. Usually, users are invited to the competition by the client. Sometimes the user is also the contracting authority of the competition. With his practical experience, the user can make an important contribution to the quality of the competition task and also to the process of selecting the most suitable solution at the evaluation stage. After the construction is carried out, the user can significantly contribute to the qualitative assessment of the success of the competition procedure and the investment as a whole.

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ClientEntities participating in the competitionPublic clientPrivate client

Definition

A competition is a procedure that enables the contracting authority to select the professionally most suitable solution for a tendered task with the assistance of an evaluation committee (jury) and, if so specified in the competition documentation, also the manufacturer of the project documentation. It is used for tasks in the field of architecture, urban planning, engineering structures (e.g. bridges, towers), landscape architecture and artistic and spatial installations (e.g. monuments). In competitions, the best solution is selected based on the competition brief, the competition rules and the evaluation criteria using a comparative evaluation process carried out by a competent jury. We distinguish between open and closed (invited competitions), conceptual and design competitions and one, two- or multi-level competitions. Depending on the type of assignment, competitions may be urbanistic, architectural and landscape-architectural. The result of the design competition is a contract for the preparation of project documentation, which is usually submitted to the winner of the competition and subsequently also the realization of the winning project. The classification and manner of conducting the competition are defined by Articles 19 to 25 of the Rules on Public Competitions, while the Public Procurement Act lists the rules applicable to competitions in chapter five (Articles 100–104).

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Open competitionCompetition by invitationSingle stage, two stage and multi stage competitionProject competitionUrban planning competitionArchitectural competitionLandscape architecture competitionInternational competitionIdea competition

Definition

The result of most competitions is the order to produce complete project documentation, which, in addition to the master plan, also contains plans of all engineering disciplines, because project documentation is traditionally ordered in a package. Exceptionally, when it comes to high demands on references, personnel and financial conditions, it happens that a tender for other (engineering) services is carried out in another, as a rule, open public procurement procedure.

Definition

B_ Competition brief is an essential element of the competition documents. It represents the project task for the preparation of the competition entry and must be prepared as textual and pictorial material in the form of data, guidelines and requirements, from which it clearly and unambiguously follows what the client wants regarding the intended arrangement or construction (Rules on public competitions, Article 42). ZAPS has a manual for creating competition brief. The essential elements of the competition brief are: description of the task and objectives of the competition, description of the competition area (information on spatial documents, requirements of public consent givers, history, ownership, etc.), description of the programme task of the client (programme, technology, spatial and other requirements, etc.), construction stages, etc. Quality preparation of the competition brief is essential for the success of the competition and the implementation of the project.

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Competition documentation

Definition

C_competition basis are materials that serve competitors to produce a competition entry. They are included in whole or in part in the graphic or textual part of the competition entries. The most common competition basis are: geodetic image with a drawn competition area, aerial photo of the area, photo documentation of the area, spreadsheet with surfaces and poster scheme.

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Competition documentation

Definition

D_ competition appendices are materials used by the competitor to inform themselves in depth about the competition problem. The most common competition appendices are: spatial documents, expert opinions and studies, conditions and guidelines of municipal infrastructure managers, important rules and other norms related to the content of the competition, preliminary spatial checks.

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Competition documentation

Definition

The competition entry consists of material by which the applicant presents his or her competition solution. The scope and form required are defined in A_ competition rules (e.g. folder, posters, model, electronic carrier, etc.). (Rules on open competitions, Article 51)

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Documentation submitted by the competitor - Competition tender documentationContents of posters and folders

Definition

A_ competition rules are a document setting out the formal requirements for participants of competitions, the formal rules governing the conduct of the competition procedure, all relevant deadlines, the prize and compensation pool, the manner and form in which candidates must prepare a solution and the criteria for evaluating the entries. Requirements for the award of a design service contract may also be announced in the competition specifications, although as a general rule it is a separate procedure following a competition. The definition of competition conditions is described in Article 39 of the Rules on public competitions, while the Public Procurement Act refers to documents relating to the award of public contracts (Article 2, point 9).

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Competition documentation

Definition

Competitors are legal or natural persons who take part in a competition with their own competition entries. (Rules on open competitions, Article 11). The competition group consists of authors and business entity - designer.

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Business entity - DesignerDesign managerAuthorAuthor's collaborator

Definition

The non-essential elements are those components of the competition tender documentation without the presence of which the jury may carry out the evaluation and the preliminary and the subsequent test of the competition entries received.

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Preliminary and subsequent test

Definition

After determining the winners, the evaluation committee (jury) prepares a final report in which it explicitly substantiates the order of the entries. The final report of the jury is an annex to the document Notice of Results, by which the client formally announces the results of the competition. A notice of results with a final report is published on the same portal on which the competition was published (public procurement portal or client or organiser portal).

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Report of the juryRecommendations of the juryNotice of resultsRevision

Definition

In the competition rules, the jury defines which displays it wishes to obtain from the competitors. The required situations, floor plans, cross-sections and display scale shall be determined. The requested scale of plans must be appropriate for the competition and not too precise. Many times, it makes sense to require a 1:100 drawing scale precision and a 1:200 display scale. The level of detail required must not be more precise than the conceptual level (Article 42 of the Rules on Public Competitions). The manufacturer of the competition brief shall determine the appropriate format for posters and the minimum number of posters required, depending on the content. As regards the content of a written work (typically an A3-sized folder), it is recommended that the textual justification is structured according to the evaluation criteria. The jury may also set different requirements at its 1st meeting.

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Competition documentationCompetition rules_ A

Definition

Notice of Results is a document by which the client announces the recipients of prizes and awards, based on the results of the final report of the jury. The final report is a mandatory annex to the Notice of Results. (Rules on public competitions Article 60 and Public Procurement Act Article 90).

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Publication of the competition results

Definition

The obligation to conduct competitions is defined either in the Public Procurement Act or in the Spatial Planning Act or in spatial planning documents.

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Legislative framework of competitions

Definition

The assessment of the investment value of the project, which is usually indicated in the competition rules or in the competition brief, includes the estimated total amount for the construction of all planned arrangements defined in the competition brief (e.g. demolition of existing buildings, construction of a new building, implementation of interior design and arrangements, and construction of new municipal infrastructure). The assessment of the investment is given by the client. Together with the solution, the competitor also provides an investment value assessment of his solution. In order to ensure an equivalent comparison between investment assessments, an investment expert is usually part of the jury helpers, and he analyses all or only selected solutions with the same criteria.

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Competition documentationCompetition rules_ A

Definition

The jury consists of a president, vice-president, members of the client, members of the profession (chamber) and deputy members of the client and the profession (chamber). The jury must be drawn up in accordance with the Rules on competitions (Article 44). The tasks of the jury shall be: review the competition documentation and, if necessary, propose amendments, participate in the preparation of answers to questions, evaluate the entries in accordance with the evaluation criteria and respecting the basic principles of the competition and the guidelines of the Rules on competitions, prepare a written explanation and justification of the order of the entries (final report), and cooperate with the client and the organiser in the event of a revision.

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President of the juryVice-president of the juryMembers of the client in the juryMembers of the profession in the juryDeputy member of the profession and deputy member of the client in the juryRules for the selection of the jury

Definition

The goal of the evaluation is to select the best solution in terms of content. The evaluation is carried out in accordance with the published evaluation criteria and in compliance with the basic principles of the competition (Rules on open competitions, Article 3). In its work, the jury shall take into account the findings of rapporteurs, experts and procedural instructions of the competition administrator. The evaluation usually takes place in several assessment rounds. The result of the evaluation is to determine the winners (winners of the first, second and third prizes) and to determine the recipients of equivalent awards. The evaluation committee is recommended to produce results unanimously, through a comprehensive discussion in which the strengths and weaknesses of individual solutions are identified. If this is not possible, the order shall be determined by vote.

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Evaluation methodQuorumPreliminary assessment reportAdditional completition phaseDecision of the jury - determination of prizes and awardsVoting

Definition

The competition rules specify the place where the competition entry must arrive and the exact date by which the competition entry must arrive. The timeliness of arrival at the prescribed location is defined as a condition and entries that do not meet it are not included in evaluation. The method of delivery of entries is usually not prescribed (possible personal delivery, mail, courier, etc.). Entries are submitted physically in one or more wrappers that do not reveal authorship and are identified by the code of the competitor.

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Submission deadlineTime to produce competition solutionsTimeliness

Definition

Taking into account the evaluation criteria, the jury ranks the competition entries and identifies the recipients of prizes and awards. As a rule, the determination of the order takes place through discussion, unanimously, that is, without a vote. If this is not possible, it shall be assessed by vote. At the final meeting, where the winners and recipients of the awards are identified, a full quorum must be provided (all members of the jury are present). The order of prizes and awards shall be justified by the commission in its final report.

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EvaluationVotingWinner - the recipient of a prize

Definition

An open competition is a competition in which anyone with an interest can submit their entry in the manner and under tendered conditions. In accordance with the Rules on competitions, an open competition is a mandatory form for public clients as well as private clients who are obliged to perform a competition (e.g. due to urban planning provisions).

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Competition

Definition

The Compensation fund represents the total amount used to pay compensation. Compensation represents partial financial compensation of material costs to competitors or business entities.

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Prize and compensation fund

Definition

The organiser and executor of the competition shall be a suitably qualified legal or natural person who prepares and carries out the competition for the contracting authority - client. In accordance with the Rules on competitions (Article 6), the client first invites the chamber to organise and conduct a competition for him. If the chamber withdraws from participating, the competition is carried out by the client itself or entrusted to another professionally qualified person. The organiser and contractor of the competition shall be a suitably qualified legal or natural person who prepares and carries out the competition for the contracting authority/ client. The organiser prepares the competition rules, reviews the competition brief, competition basis and appendices and, if necessary, proposes amendments, cooperates with the client in appointing the jury and helpers, calls for meetings and provides space for the execution of meetings and storage of entries, supervises the competition process and advises the client in terms of compliance with the Rules on competitions, provides appropriate legal assistance at the request of the client, and assists the client in any revisions of the procedure.

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Entities participating in the competitionPublic Procurement Law (PPA)ClientChamber of Architecture and Spatial Planning of Slovenia (ZAPS)Principles of conducting competitionsCompetition documentation

Definition

Prizes, awards, compensation and fees for the work of the jury and staff can only be paid after the results of the competition have become final. The payer is the client or the organiser of the competition. Compensation and fees for the work of the jury and staff can be paid only after the results of the competition have become final.

Definition

The competition starts on the day of publication of the competition on the Public Procurement Portal (if the competition is conducted in accordance with the Public Procurement Act), on the ZAPS website (if the competition is organised by ZAPS) or on the client's website (if it is a voluntary competition). The tender documents for the competition shall be downloaded free of charge. ZAPS keeps on its website an archive of all competitions organised by ZAPS and publishes a competition traffic light for competitions organised by public clients themselves. According to the tender documents, the traffic light indicates with a red, yellow or green light the essential elements of the competition (representation of the profession in the jury, respecting the winning order when submitting the design service, proportionality of the required references, adequacy of the deadline for submission and transfer of copyright).

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Public procurement portal

Definition

Only winners (recipients of prizes) may compete for a design job. Once the results of the competition have become final, the client carries out negotiations, followed by the signing of the design contract. As a rule, prize winners are invited to negotiate in cascading order, taking into account the final report of the jury. So, first, the winner of the first prize, and if the negotiations with him fail, following the descending order of prizes. The content of the negotiations is usually price, deadlines and the volume of works. The starting point for the negotiations is an informative offer submitted by the competitor together with his entry. If negotiations are conducted in accordance with the Public Procurement Act, before conducting negotiations, the winner must provide the client with supporting documents proving that there are no grounds for exclusion (Public Procurement Act, Article 75).

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Cascading progressionFulfillment of the mandatory conditions of the PPA

Definition

The completed project competition is followed by a tender for the preparation of project documentation. The contract sample for the preparation of project documentation is not part of the competition documents, but the competition rules usually announce the essential requirements that the client will require in the contract since part of the competitor’s entry is also the informative offer for design. In case where the competition follows point a) of Article 100 of Public Procurement Act, the contract sample is already part of the competition documentation. There are only few such competitions, as the preparation of such a competition is extremely demanding and the possibilities for subsequently supplementing the requirements of the contracting authority – client are very limited.

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Competition documentationCompetition rules_ A

Definition

An invited competition may be used by the contracting authority - client only where the investment value of the intended intervention does not exceed the threshold for publication in the Official Journal of the EU and where the competition task is very specific and a large number of candidates with such special skills cannot be counted on or if the competition can only be completed by a predetermined number of candidates capable of performing the task. The conditions for participation shall be announced in the first stage of the competition or before the notice of competition. However, only candidates who meet the required conditions may submit a competition solution.

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CompetitionCompetition by invitation

Definition

The construction of public buildings and arrangements is public in nature, so it must provide everyone with a positive spatial experience: accessibility, usability, energy efficiency, safety, solidity, comfort and beauty. The state, local communities and other bodies governed by public law should set an example in ensuring quality criteria and procedures in the arrangement and planning of the built public space. Procurement procedures shall be public and transparent. Public architectural and urban planning competitions are the most appropriate procedures for obtaining solutions for building construction and spatial planning. Only in this way can the optimal solution be chosen from different options and the most appropriate decision can be made as the basis for quality planning and construction and economical investment management. Since the public sector is the largest investor in society, it must take care of thoughtful and innovative planning, set priorities and promote good practices. By building from public funds, it sets general and specific quality standards for all involved. As a rule, spatial interventions are versatile and demanding tasks that affect a large number of stakeholders with different interests. A competition is a process that ensures the public and the promotion of public benefit, as well as transparent stakeholder coordination, thus significantly reducing the possibility of wrong decisions and opposition to planned intervention. At the same time, the competition also enables the promotion of the project even before the start of its implementation, which is especially important for public objects.

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Baukultur

Definition

The completeness of the competitor's entry (competition tender documentation) means that all the essential components are present to enable the solution to be evaluated equally and the conditions of the competition to be verified.

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Preliminary and subsequent test

Definition

The rapporteur is the individual who prepares a detailed report on the competition entries received and assists in the work of the jury. It is appointed by the competition organiser or by the client. The rapporteur shall be present at all meetings where he shall assist the members of the jury with the information contained in the entries. He draws the jury’s attention to any overlooked characteristics of the entries. The rapporteur must have appropriate education and must have passed the professional examination. The rapporteur shall not make value judgments on individual entries and shall not have the right to vote. It is desirable that the creator of the competition brief also participates in the competition as a rapporteur, since he is familiar with the project in detail.

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Helpers of the juryJury

Definition

Rapporteurs (e.g. urban planning, architecture, landscape architecture) draw up a detailed written report on all entries admitted for evaluation. Before the start of the evaluation process, i.e. at the first meeting, they present their report to the jury. Experts prepare a written report for all or only selected studies according to their field of expertise (e.g. cultural heritage, nature conservation, investment assessment, technology, etc.). They shall present their report to the jury at the first or one of the next evaluation meetings. Rapporteurs and experts should not evaluate the entries but shall only report quantitatively. During the evaluation process, the jury may instruct rapporteurs and experts to further analyse selected aspects of the most promising entries. The written reports of rapporteurs and experts form part of the competition dossier.

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Evaluation

Definition

The Public Procurement Portal is a web portal of the Ministry of Public Administration, where all public contracts are published, in accordance with the thresholds for mandatory publication. Communication in competitions forming part of the public contract takes place exclusively through the public procurement portal.

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Platform for publishing the competitionCommunication between the client and competitors

Definition

The evaluation shall begin with a presentation of each of the entries adopted for evaluation by rapporteurs and experts. In this way, they inform the jury about the suitability of the entries with regard to the set guidelines and substantive requirements (quantitative review). The jury then carries out an evaluation of the entries in several screening rounds (qualitative review). The assessment takes place through a qualitative discussion in which solutions are analysed and compared. As a rule, evaluation shall take place without a vote and decisions shall be taken unanimously whenever possible. If this is not possible, it shall be assessed by vote. The chairman of the jury shall endeavour to ensure equal participation of all members and deputy members in the evaluation. Rapporteurs and experts can’t evaluate the entries, they only report objectively on them. The result of the evaluation is the award of prizes and awards to the most successful entries.

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EvaluationQuorumPreliminary assessment report

Definition

In accordance with the rules set out in the Competition Rules (Article 44), the evaluation committee (jury) consists of an odd number of members, the client must have a majority in the committee, and the majority of members in the committee must also have appropriate professional education. This means that among the members appointed by the client, there is always at least one person with an appropriate professional education. The Public Procurement Act also stipulates that at least half of the jury members must have the same or equivalent professional qualifications as the intended participants of the competition (Article 103). The client's members usually know the programme requirements in great detail (as users or project managers on the client's side), and expert members can evaluate other professional aspects of the solutions in addition to the programme requirements. In the intensive evaluation dialogue of the jury between members of the client (laymen) and members with professional education (representatives of the profession), those solutions that best respond to the problem as a whole and at the same time have the greatest development potential are selected as award recipients.

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Jury

Definition

The Rules on competitions lay down the procedural and substantive requirements for the conduct of design competitions.

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Legislative framework of competitions

Definition

Timeliness means that the competitor's entry (or competition tender documentation) arrives at the prescribed place no later than the prescribed time, regardless of the delivery method.

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Preliminary and subsequent test

Definition

As part of the preliminary test, as a rule, timeliness of arrival, anonymity, the presence of all components that enable evaluation and, exceptionally, references are checked. As part of the subsequent test, as a rule, the entry of the nominated design manager in the chamber's directory, the registration of the business entity for the design, participation in only one author group, conflict of interests and occasional references are checked. Failure to meet the conditions of the preliminary or subsequent test means the automatic exclusion of the entry.

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TimelinessCompleteness of competition tender documentationCompulsory chamber membership (for Design manager)Registration of business entity - DesignerParticipation in only one author teamConflict of interestReferences

Definition

The president of the jury is the person who conducts the process of selecting the best competition solution. The president is one of the members appointed by the profession (chamber) and is determined already at the appointment of the jury. The president has slightly more duties than ordinary members. He conducts evaluation sessions (after submission of entries) and organises the work of members. He shall also propose and manage an evaluation method in accordance with the rules of good competition practice. He signs the minutes or evaluation log and other documents. He represents the jury externally (media, complaints, etc.).

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Jury

Definition

Competition documentation is prepared by the client, and the competition organiser (e.g. ZAPS) usually assists them in this by preparing A_ Competition Rules. At its first meeting, the jury reviews all competition tender documentation and approves it. In case they propose amendments, they confirm the material subsequently, usually via e-mail. When the competition is organised by ZAPS, an additional internal review of B _ Competition Brief, C _ Competition Basis and D_ Competition Appendices is carried out before the first meeting, so that the competition documentation for the first session is prepared as well as possible and in accordance with the ZAPS standard.

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Competition documentation

Definition

As a rule, competition documents are available free of charge. The material can be collected on the website of the client or organizer. As a rule, no prior notification is required.

Definition

The jury may make design recommendations to prize recipients competing for the design service. The jury's recommendations are binding for competitors.

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Publication of the competition resultsReport of the jury

Definition

Private contracting authorities – private clients are obliged to conduct a competition when defined in spatial documents. Otherwise, private clients conduct competitions voluntarily. Compliance with the provisions of the Rules on competitions is desirable when it comes to a voluntary competition and is obligatory in the case of a competition required by a spatial planning act.

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ClientEntities participating in the competitionPublic clientClient - user

Definition

The award is a recognition to competitors who have submitted short-ranked competition entries or entries which, due to their originality or excellence of individual elements of the solution, represent an important contribution to the development of the profession. Awards can also be given to solutions that as a whole are not suitable for realization, but stand out in selected segments for professional excellence.

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Prize and compensation fund

Definition

A project competition is a competition in which the best project solution is selected and subsequently also the manufacturer of project documentation. The results of the project competition can be: preparation of spatial planning plans (e.g. municipal zoning plans), preparation of project documentation for the construction of the facility or preparation of plans for the implementation of other objects (e.g. technological devices and equipment, industrial design, urban equipment, etc.). A project competition is the most widely used form of competition, as its results allow contracting authorities to go into a direct process of procuring project documents.

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Competition

Definition

The conditions of the preliminary and subsequent tests (e.g. timeliness of arrival, anonymity, references, chamber registration, conflict of interest, etc.) are an exclusion element, i.e. if they are not met, the applicant is automatically excluded. This exclusion conditions are of an administrative nature and can also be checked by a lawyer in the absence of a jury. Everything else (related to the brief, the problem, the profession, and indicated in the competition brief) is evaluated by the jury in accordance with the evaluation criteria as defined in the competition rules. Failure to comply with the content guidelines from the competition documentation (e.g. precise tracking of the prescribed areas in the catalogue of premises, proposal to divide the programme by floor, planned deviations from pitches) is not an automatic exclusion element, but is a matter of expert judgement of the jury. It is for the jury to assess whether or not a derogation is technically justified. If it is not, such a solution quickly falls off in the evaluation process due to substantive inadequacy. If by changing the set content requirements, the client is offered a better and more innovative solution, the quality and excellence of which can be professionally justified by the jury in its final report, then such a solution can also win. The Rules on competitions formally stipulate that each competition must specify the formal requirements for the participation of competitors and the criteria for evaluating the reports.

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Evaluation criteria

Definition

After the results of the competition have become final, an exhibition of competition entires is held. The exhibition is usually organized in the municipality of the subject matter of the competition. The exhibition presents all the entries that have been accepted for evaluation. A selection of posters submitted by each competitor is exhibited. The exhibition is an opportunity to publicly promote the project and raise public awareness of the importance of the competition. ZAPS archives on its website all entries of all competitions organized by ZAPS.

Definition

For more demanding projects, references are sometimes required as one of the conditions in the competition. As a rule, they are checked as part of a subsequent test, when the order of the entries has been determined and anonymity is revealed. References in such a case are only checked for prize recipients, as they can compete for the design business (applies to competitions held in accordance with the Public Procurement Act). In the case of specific programme requirements and a small number of qualified designers, references may also be checked in the first phase (or pre-phase) of the competition. In such a case, in order to ensure the anonymity of the competitor, the expert committee, in which there are no members or helpers of the jury, shall verify the references. Failure to meet the references means the automatic exclusion of the entry from the evaluation (preliminary test) or exclusion by loss of the prize (subsequent test).

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Preliminary and subsequent test

Definition

The business entity must have its head office in the EU, EEA, Switzerland, or in a contracting state, must be registered for the design activity, and must fulfil the national conditions for performing the architectural activity.

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Preliminary and subsequent test

Definition

A revison is an institute of legal protection when a competitor does not agree with a competition notice or with the results of a competition. After the deadline for filing a revision on the results, the order of recipients of prizes and awards shall have the force of res judicata.

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Publication of the competition results

Definition

The timeliness of the arrival of the solution is one of the competition conditions. If the study is not submitted in time, it shall not be admitted for evaluation. The deadline for submitting solutions is at least 60 days in the case of project competitions, and 30 days in the case of idea competitions (Rules on open competitions, Article 46). The submission deadline may also be extended if, following publication of the competition, new facts arise or requests are supplemented. As a rule, the deadline for submitting the model is one week longer than the deadline for submitting other material.

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Submission of competition entries

Definition

In order to ensure anonymity, all parts of the entry submitted by the competitor (package, posters, folders, envelopes and all pages of documents in envelopes, and other separate parts) must be encrypted, i.e. they are identified by the same code chosen by the competition himself. The code must consist of Latin letters and Arabic numerals and should not reveal the identity of the competitor.

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Principle of anonimity of competitors

Definition

In accordance with Article 66 of the Public Procurement Act, when a competition takes place as part of a public procurement, the contracting authority must adopt a decision (Statement) to initiate the procedure before launching the procedure, defining the type of procedure, the estimated value and the method of providing financial resources for the implementation of the competition.

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Public Procurement Law (PPA)

Definition

Quorum means that a majority of members (ordinary quorum) or all members (full quorum) are present at the meeting. A simple quorum is required at ordinary meetings, i.e. a majority of members (e.g. three out of a five -member jury). A full quorum is required at the final evaluation session, where decisions are made on prizes and awards. If any member is missing, he or she may be replaced by a deputy, in which case he shall vote as a regular member. The deputy members of the client may replace only the client's members and the same goes for deputy members of chamber. At technical sessions (preliminary test, subsequent test), a technical quorum is required (presence of at least two members – one member of the client and one member of the chamber).

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Evaluation

Definition

The competition administrator is a person who ensures the formal correctness of the competition and knows and has experience with the competition rules and procedures. The administrator convenes meetings, coordinates the competition phase during which questions are asked and answers are prepared, assists the president in conducting meetings, writes minutes of meetings, reminds the jury in the event of procedural irregularities, coordinates and manages the writing of the Final report and Notice of results, and participates in the organization of the exhibition. The competition administrator does not evaluate the competition entries and does not have the right to vote. He is appointed by the competition organizer in agreement with the client.

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Helpers of the juryJury

Definition

The jury's staff or helpers are rapporteurs, expert helpers (experts) and competition administrator. They are appointed by the competition organiser in cooperation with the client.

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Rapporteur of the juryExpert helper of the juryCompetition administratorJury

Definition

The authors are assisted in the preparation of the entry by various colleagues. The essential difference between authors and other contributors is that other contributors do not own the copyright to the created competition solution. Expert contributors usually have special technical skills (e.g. statics, fire, installations, traffic, technology) other contributors are team helpers (e.g. for renders, models, technical drawings). In the case of complex problems, the participation of an expert in the competition team may also be required as a condition or as a recommendation. The same expert may work with several competition teams, but only if he is not listed as the author. Authors can only participate in one competition team at a time.

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CompetitorsCopyrightAuthor

Definition

Persons listed as authors may participate in only one competition – author team. Business entity - designer can submit only one competition entry and can participate in only one competition team. Other participants, experts and consultants (e.g. construction structures, installations, special field experts) and subcontractors of business entities may cooperate with several competition teams.

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Preliminary and subsequent test

Definition

Several different participants participate in the implementation of the competition: the client, organiser and/or competition provider, the evaluation committee (jury), the jury helpers, and the competitors. Sometimes the end user of the facility and the client's expert committee for legal issues also participate in the competition process.

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ClientCompetition organiserJuryHelpers of the juryClient's special committeeCompetitors

Definition

The accompanying tender documentation consists of documents and supporting documents. Its scope and form required is defined in A_ competition rules (e.g. contact, author, informative offer, references, etc.).

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Accompanying tender documentation

Definition

Expert committee means the committee of the client for the implementation of the public procurement procedure (ZJN-3, Article 66). It usually consists of legal professionals. In the event of a competition, the expert committee is appointed only at the explicit request of the client, when he wishes to further monitor the compliance of the procedure with the Public Procurement Act.

Definition

The expert helper (expert) provides expert assistance to the jury during the evaluation of the entries. There may be several experts, each for its own specific area of expertise, e.g. cultural heritage, nature conservation, water protection, special technology, investment assessment, fire, etc. The expert prepares a written entry for all or only the selected entries and is present at jury sessions when invited but does not have the right to vote. The expert must have appropriate professional training, appropriate professional experience and knowledge of regulations in his field. The experts are appointed by the competition organiser in agreement with the client.

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Helpers of the juryJury

Definition

The costs of the competition consist of the costs of the prize compensation fund, the costs of the jury and staff, and the costs of organising and implementing the competition. The cost of the prize fund consists of the cost of prizes, the cost of awards and, possibly, the cost of compensation. The Regulations governing competitions must amount to at least 50% of the total cost of the competition. The cost of the jury and staff consists of the costs for the chair, vice-president, members and deputy members, as well as staff costs: rapporteurs, expert rapporteurs and administrator. In accordance with the Rules, this cost amounts to 20 – 30% of the total cost of the competition. The other costs may amount to a maximum of 20-30% of the total costs and include, inter alia, the costs of organising and implementing the competition and holding a competition exhibition.

Definition

The participation of contracting authorities with the professional chamber of architects or engineers (depending on the subject matter of the competition) is desirable and refers to the Rules on competitions. During its cooperation, the Chamber ensures the implementation of professional principles throughout all phases of the competition.

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Cooperation criteriaPrinciples of conducting competitions

Definition

An urban planning competition is a competition whose main subject is the urban planning of a larger area or city area.

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Competition

Definition

The jury is formally appointed with a special document, i.e. by the client's decision, which is signed by the responsible person of the client, before the 1st jury session. In the decision, the client appoints its members and deputies and confirms the members and deputies appointed by the chamber, if it conducts the competition in cooperation with the competent chamber.

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Jury

Definition

In accordance with the Rules on public competitions, to which public clients are bound, the invited competition is a public competition in which the entries can be submitted only by those legal and natural persons who have been invited by the client after their ability has been established. An invited competition may be used by the public client only in limited cases (the value of the investment does not exceed the threshold for publication in the Official Journal of the European Communities or a specific programme requiring very special skills). The first phase of an invited open competition is the qualification (pre-qualification) of the competitors. In the subsequent phase, the selected (qualified) candidates produce competition solutions. Pre-qualification is carried out by a specially appointed expert panel (not a jury) so that the jury members are not familiar with the names of participants in the second phase. In an invited competition conducted by a private client that is not bound by the Rules on Public Competitions, only competitors chosen by the client are invited to submit their competition solutions.

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Competition

Definition

The colloquium represents an opportunity for an organized exchange of live information between the client and the competitors during the preparation of the competition solutions. It is usually organised at the same time as the tour of the site, or when it is about a complex programme or location that is otherwise not freely accessible to competitors (e.g. laboratories, behind the scenes of theatre, etc.). At the colloquium, competitors ask the client questions regarding the competition. All questions and answers are recorded and subsequently published on the competition portal or website to be equally accessible to all. Participation in the colloquium is optional.

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Communication between the client and competitors

Definition

The design manager manages the preparation of project documentation and ensures the integrity and harmonization of its parts with the mutual coordination of authorized and other experts (Article 14 of Building Act).

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Competitors

Definition

The design manager must be the author or co-author of the entry and must be authorized architect in the ZAPS directory.

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Preliminary and subsequent test

Definition

The participants communicate with the client and the jury through a Q&A system. Questions are asked anonymously, usually on the public procurement portal or on the portal of the client or organiser. The client and the jury must answer all correct and timely questions. Answers to substantive questions are prepared by the client in cooperation with the author of the competition brief, while answers to formal questions are prepared by the competition organizer in cooperation with the client. All replies are reviewed before publication by jury members. Replies are published in several steps publicly on the portal in such a way that they are equally accessible to all competitors (principle of equal access to information and principle of transparency of the procedure). As part of the answers, the material may also be supplemented with additional content and materials. If there is a substantial addition to the content, the deadline for submitting solutions will normally also need to be extended.

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Content questionsFormal questions

Definition

Competition entries which receive prizes and awards are not returned to the competitor. The client retains folders, posters, files for publication (pdf., jpg format) and any models. ZAPS retains one copy of the digital medium from each entry for archive. Other documentation can be picked up by the competitors at ZAPS within thirty days after the end of the exhibition.

Definition

The content of posters and folders is usually prescribed in the competition rules. The scope of the requirements must be in accordance with the complexity of the task and the amount of the prize pool. The scope must be limited to the minimum necessary to evaluate solutions (Article 38 of Rules on open competitions). Architectural project competitions usually require displays of the situation, all floors (M 1:200), typical cross-sections, facades and one mandatory visualisation. Urban planning competitions are resolved in M 1:500. The number of posters is usually limited. For reasons of proportionality of the load on competitors, only material which is also on posters may be included in folders.

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Documentation submitted by the competitor - Competition tender documentationCompetition entry

Definition

Substantive questions are questions relating to the content defined in the parts of the competition documentation marked with: B_ competition brief, C_ competition bases or D_ competition appendices.

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Communication between the client and competitorsQuestions and answers

Definition

After determining the winners, the evaluation committee (jury) prepares a final report in which it explicitly substantiates the order of the entries. The final report contains summaries of all meetings, an evaluation progress report and a comparative evaluation of all the entries admitted for evaluation. Part of the final report may also include recommendations to the award-winning studies for further design. The final report shall be written by professionally qualified members of the jury and deputies. It shall be certified and signed by all members. The final report of the jury is an annex to the document Notice of Results, by which the client formally announces the results of the competition.

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Publication of the competition results

Definition

The Public Procurement Act lays down the conditions for the obligation to perform a design competition for a public contract for the design of new public facilities in the following cases:- for the design of sport, recreation and other leisure facilities of CCSI 241 if the estimated investment value exceeds EUR 500,000;- for the design of other facilities if the estimated investment value exceeds EUR 2,500,000; and for the public procurement of the service of preparation of professional bases for the purposes of spatial planning in the following cases:- if the intended use of the area is changed when the area of the planned spatial arrangement exceeds an area of five hectares;- if the obligatory implementation of the design competition is determined by the spatial plan.

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Legislative framework of competitionsThreshold value

Definition

The legislative framework of competitions appears in three laws: the Public Procurement Act (ZJN-3), the Spatial Planning Act (ZUREP-3) and the Building Act (GZ-2). The Public Procurement Act takes over the general rules for design competitions as laid down in the Public Procurement Directive and further specifies in which cases a contracting authority is obliged to open a design contest. The Spatial Planning Act defines more detailed criteria for the obligation to announce a competition and rules for alternative forms of competition, such as: a conceptual competition, a procedure for selecting the most appropriate variant solution or the implementation of an urban and architectural workshop. The rules governing open competitions lay down the procedural and substantive requirements for the conduct of design competitions.

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Obligation to conduct competitionsPublic Procurement Law (PPA)The rules on competitions

Definition

The Chamber of Architecture and Spatial Planning of Slovenia is a body governed by public law and established by law with the aim of ensuring professionalism and protection of the public interest in the field of spatial planning and building construction, as well as the protection of third parties. The Chamber implements the objectives of the establishment as a professional representation of professional interests, monitors and discusses the problems of the work of authorized architects, landscape architects and spatial planners, defines professional principles in the field of spatial planning and building construction, promotes and represents the professional, social and economic interests of authorised experts and advises them, ensures harmonious development of the profession and protection of professional reputation, adopts the Code, supervises the fulfilment of their professional duties and performs other tasks provided for by law and the Statute.

Definition

The winner is a competitor or business entity, the recipient of one of the announced prizes. As a general rule, the competition rules state that prize recipients are invited to negotiate the award of a design service contract in cascading order. So, first, the winner of the first prize, if negotiations with him fail, the winner of the second prize and, finally, the winner of the third prize. When a competition is conducted in accordance with the Public Procurement Act, the design service may only be awarded to the recipient of the prize (Article 46).

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Evaluation